Productive board meetings require a deliberate method of managing meetings that will ensure you get the most of every minute you’ve allocated for your gathering. That means staying on topic as well as limiting the whims of other detours in discussion and reiterating the agenda’s goals when necessary. It is also about having a clear timekeeper who keeps the agenda on track and the person who is responsible for taking detailed minutes so that everyone is able to look them over later.
Distribute the agenda and other necessary materials in advance so that attendees can prepare. This will help keep your meeting on schedule and allow you to begin the discussion after everyone has a good understanding of the topic.
Reduce the time spent on reports and routine items, which tends to delay conversations and cause attendees bored and disengaged. Concentrate on the most important topics and strategic issues that help the organization grow.
Find patterns in your reports that are routine and turn them into action items for the board to address during the meeting. This is an effective method to motivate your board members, who will be corporate minutes software tasked with resolving a particular issue rather than simply responding a report.
Give your board members the opportunity to express their thoughts and opinions during the meeting. This will help them feel heard and appreciated as well as allow for new ideas to be proposed that otherwise would have gone overlooked.
