A well-structured platform for online meetings is essential to ensure an efficient and effective meeting. The platform should have features that enable participants to work effectively together in capturing thoughts and tasks and share them with team members from remote locations. It should also include tools for taking notes in real-time, sharing a digital whiteboard, and creating mind maps and Kanban boards to display project progress. It is also essential to take into consideration the ability to plan ahead, as well as the reliability and uptime of the platform.
The most well-known video conference platforms are Skype, Zoom, Webex, and Google Hangouts. Google Hangouts is a free tool that provides instant messaging, video calls with up to 10 participants, and collaborative document sharing. It can be used to host team meetings, webinars, and video conferences. It integrates with Google apps and services, and offers HD streaming video streaming, cloud recording and screen sharing. Its interface is easy to use and simple but it’s prone to audio and visual display problems, buffering delays and dropped calls.
Other features that you should look for in a reputable online meeting software include the ability to build and manage a meeting agenda and to add participants. Some platforms allow you to drag and drop files directly into the virtual room. This is great for UX designers who can use their wireframing tools in the same virtual room, or software engineers who can offer a link to their code repository or a brand new feature. Also, you should look for an application that allows you to quickly access documents, applications, and websites. This will allow team members to quickly access notes, screenshots, and other documents from previous meetings, or bug trackers without having to leave the meeting.
