No matter if you’re a freelancer working from home or an enterprise with employees across the globe, storing all of your work files in a central location is essential to maintaining security. This will ensure that important documents such as PDFs, images, PDFs and other files aren’t accessed by hackers who could gain access to sensitive information, or a storm that could wipe off your entire office. Utilizing an online repository for documents is the best way to ensure that your business’s data is protected.
An online document repository is a digital repository shared by all that holds the entire business’s important documents, including internal information and documentation, Word documents, photos and many more. It lets managers control access and set user rights so that only authorized personnel can download, view and upload files to the repository.
Online document storage can enhance teamwork and productivity, and help you find files. Searching for crucial information can take a long time without a central file storage system. This is particularly true when your staff members are working remotely. With an archive, you can find any information within minutes by searching through files marked with metadata and appropriately categorized.
Online document repositories that allow team members to work in real time can also reduce the amount of time required to collaborate. Additionally, by storing all of your document edit history in one location, you are able to track who’s accessed your information and when and also return to earlier versions of documents, if needed.
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