The potential for technical problems is high when you hold an online meeting. For example the board members could have an issue with their internet connection, or his battery might die during the meeting. It is recommended to ask remote attendees to check their devices prior to the meeting. You can also provide training and assistance to ensure that attendees from remote locations are equipped to use the portal for board members prior to the meeting.
Aside from the basic features, it is essential to choose an online boardroom that has high-end security and compliance. The best online board portals safeguard your information at the server level and permit you to modify the access of different users to certain documents.
Another essential feature is the possibility to record votes. Recording results of votes in your virtual meeting room can ensure accountability and transparency, unlike the traditional show of hands system. It also will reduce the time spent on resolutions for the board, and boost the efficiency in your meetings.
The software should be easy to use and comprehend for everyone, even if have less tech-savvy guests. It should also be compatible with all platforms including tablets and smartphones. It must also be compatible with printers. Some board members might prefer printing out documents or even presentations for various reasons, such as their inability to work with screens for prolonged durations of time. Chat functions should be readily available in the digital boardroom to facilitate quick collaboration.
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