A well-organized repository for your virtual files is essential for every business whether you’re pitching investors, closing an M&A deal or sharing information with partners. Investors don’t have https://dataroomus.com/best-practices-for-data-rooms-and-secure-document-sharing/ time to sort through a messy document dump or deal with uncoordinated formatted documents. They expect a clean professional presentation of their sensitive information that’s easy to read on any device.
To speed up your workflow and provide third parties with the most current and accurate information, follow these best practices for your online repository:
Uploading and organizing files
Utilize operating procedures to decide which documents should be put in the VDR and the best way to name them. The consistent folder and name structure make it easier to locate and manage documents. Tags and metadata provide information to documents and make it easier to searching and filtering.
Permission Setting
Create permission settings for various kinds of users (admin, corporate employees, investors, clients and so on.) to stop unauthorized access and enhance the overall security of the repository. If you have highly sensitive or private information, a fence view mode can be an excellent feature that prevents users from printing, downloading scans, saving, or taking screenshots of specific documents.
Monitoring Activity
Create reports that are customizable to be delivered to project managers on a regular basis. FirmRoom, for example, provides comprehensive analytics of documents in its reports and makes it simple for teams to track the engagement of users with the repository. This helps to ensure better follow-up and improved communication with stakeholders.
